Deciding on an Edition (Standard vs. Corporate)

For most users, the Standard Edition enables you to create a positive pay file and meet all of your corporate requirements.
However, if your environment requires any of the features below, you will want the Corporate edition of Bank Positive Pay.

1. You need to send a notification that the file was created.

You need to send an email (through Microsoft Outlook Desktop) that the file was created:
The file will contain debit and credit counts and amounts - as well as the ability to include additional information.



2. Create BAI Files

BAI Files (Bank Administration Institute formatted files) utilities. Use BAI File Creator to create BAI files (Corporate edition only), and use BAI-2-Excel to parse BAI files to Excel/csv (both Standard and Corporate editions). If your bank or in-house IT group specifies this format - you may need this.
Otherwise, it most likely will not be needed (again, if you needed these, you'd know it).



3. Create Consolidated Files

The 'Golden Rule' is to create an account within the software for each bank account that you want to process positive pay for.
You can create multiple accounts within the software using either the Standard or Corporate Edition.

However, if you want to create a consolidated positive pay file, ie. a file that contains issue/transaction information for multiple accounts, you will need the Corporate Edition to accomplish this.
Note: Consolidated Files can be created when importing using Excel and csv files and QuickBooks Pro, Premier and Enterprise. QuickBooks Online does not support this.



While we noted the main differences above, for a complete list see the Edition Comparison Chart.
Please note that additional features are available on our Enterprise Platform.
For help on selecting a platform, see Selecting a Platform

Still unsure? Call us at (866) 226-5732, send us a question or schedule a call.